How to use My Orchid Weekend

We’ve put together a step-by-step guide on how group leaders use our ‘My Orchid Weekend’ system.  Group leaders have a different level of access to standard group members and will be able to do more on the system.  If you are having issues or problems please contact us.

There are three ‘How to’ sections below:

  1. Registering on the system and inviting people (group leaders only)
  2. How to allocate money on the system
  3. How to reset your password on the system


Registering on the system and inviting people


Step 1 – Invite Email

You’ll receive an email as group leader to register for the “My Orchid Weekend” system.  On the invite email will be your unique password and a link to take you there.  Click on the link on the email to login.


Step 2 – Login page

Once you’ve clicked you will be taken to the Login page.  You will be asked for three things, your booking reference, (which will be in the subject line of the email, as well as all the other confirmation emails), your email address (this must be the same as the one the email was sent to), and password from the email.  This information may already be prefilled on this screen.


Step – 3 Update Profile

 Once you’ve clicked “Log in” the next screen will prompt you to change your password, add a security question like ‘year of birth’ and tick a box to agree to the terms and conditions. 

Step 4 –

After clicking save and you’ll be in the main dashboard for your booking where you can see how many people are booked in and for what packages.  You’ll also be able to see what money has been paid and what is due.

Step 5 – Inviting friends

If you want group members to pay via the system you will need to send them an invite.  So, on the dashboard page you’ll need to click “Add Participant”

Step 6 – Adding group members

Once you’re on the ‘Add Participant’ page you need to fill in the name, email address and what package they will be doing.

Step 7 – Send Invite email

Back on the dashboard page there will be a list of all the participants you’ve added  and a green button next to their names to say “Invite by email”, they will be sent a similar email to you with the link and a unique password to log in. 

How to use My Orchid Weekend



How to allocate money on “My Orchid Weekend”


Step 1 – See the payments

As group leader you’ll be able to see payments made by you and payments made by group members.


Step 2 – Allocating money you’ve paid to group members

Click on ‘List payments made by you’ and you’ll see all the payments you’ve made towards the booking.  Click on the ‘View / Allocate’ button.


Step – 3 Select who you want to transfer the money to.

You’ll be taken to a screen where you will see the payment and in the ‘Allocate Payment’ box you can either click ‘Add’ if you want to allocate to one person, so ‘Add all participants’ if you want to split it across multiple group members.


A drop box will appear with all the group members and you can select the person you want to receive the payment and the amount.  It doesn’t need to be the full amount.  Click ‘Save’.

When you return to the main screen you will see the amounts paid under the ‘Participants’ sections will have changed. 



How to reset my password “My Orchid Weekend”


Step 1 – Click Forgot Password

On the login page click the ‘Forgot Password’ link at the bottom of the page.

Step 2 – Confirm your details

You’ll be asked to add in your booking reference and email address, click ‘Next’.

Step – 3 Answer your memorable question

Assuming you’ve added the correct booking reference and email address you’ll be asked for the answer to your memerable question.  If you’re group leader this was set at the point of booking.

You’ll then log into the system.


If you are having any issues please contact the office: [email protected]